A vital aspect of our conference is providing our attendees access to a wide selection of experts and professionals—in other words, YOU!
Why You Should Promote Your Organization at LDSPMA
We expect to have 450–500 in-person attendees at our main conference, and 200–300 attendees (with some overlap) at the accompanying LDSPMA Awards Gala. These are writers, creators, and professionals who have demonstrated they are willing to pay $150–$400 on a weekend of professional development—and therefore are likely to be interested in (and be in a position to buy) your products and services.
Who, exactly, will be there? Based on 2022 and 2023 registration data, we expect to have:
- 200–230 fiction authors
- 160–180 nonfiction authors
- 110–125 editors
- 60–75 podcasters and speakers
- 55–65 publishing professionals
- 40–50 marketers
- 65–85 songwriters & musicians
- 25–35 designers
- 40–50 artists & illustrators
- 25–30 filmmakers & videographers
(Numbers add up to more than total attendance because most registrants fill multiple roles.)
Do any of these groups describe your target client or customer? Don’t miss this opportunity to reach them!
Vendor/Exhibit Opportunities
Expand each box for details.
How Selling Books will Work This Year (Please READ THIS CAREFULLY if you want to sell any physical items at the conference!)
UVU has a strict policy that any books, CDs, or physical merchandise sold on campus MUST be sold by the UVU Bookstore.
(Last year, we gained a one-time exemption because this policy was not properly communicated to us until four days before the conference.)
If you have a vendor/exhibit table or a Mass Book and Media table, and you want to sell physical books or items, here is how it will work:
- Several weeks prior to the conference, we will send you a form where you will list every book/item you want sold (with its title, author, and ISBN or SKU). You will indicate how many copies you think you will be able to sell at the conference.
- PLAN A: The UVU Bookstore will seek to acquire each of these titles as part of its inventory. It will seek to buy the books wholesale from publishers or distribution channels.
- The items that UVU is able to acquire, it will bring to the conference and display on a set of tables set up in the vendor area for the length of the conference. This is the Conference Store.
- Titles will be sold for their list price.
- Conference attendees will be able to browse the Conference Store throughout the conference, then purchase items through a UVU cashier on-site.
- Sales are treated like bookstore sales, with UVU’s profit being whatever the difference is between the list price and the wholesale price. Your profit is whatever your normal royalty is for physical sales at other bookstores.
- Any books that UVU doesn’t sell at the conference, they will return to the distributor/publisher for a refund.
- PLAN B: If the UVU Bookstore CAN’T acquire your book (either because it is not available at an acceptable wholesale discount, or because it doesn’t allow for free returns, or it is out of print), then we will let you know several weeks before the conference. You will then have the option of selling it through UVU on consignment.
- You will bring the physical copies of your book to the conference. You can keep the copies at your table or at the consignment portion of the Conference Bookstore tables.
- UVU must have the information (title, ISBN, etc.) in advance so they can ring it up in their system.
- It must be sold at list price.
- Sales must be handled by the UVU on-site cashier.
- UVU will keep 20% of the sale.
- UVU will then give the other 80% to LDSPMA at the conclusion of the conference, with an invoice of all sales processed. We will keep an additional 10% (to cover our administrative work sorting through all the consignment data) and remit the remaining 70% to you as quickly as we’re able to calculate and process payments.
- Any unsold books, you would pack out with you at the conclusion of the conference.
We understand that this arrangement will simply not work for various vendors’ business models. We wish it were otherwise, but UVU is quite inflexible with its policy.
The good news:
- You will not need to provide your own transaction system or spare change!
- You will not need to calculate or pay sales tax!
- Unless your items are sold on consignment, you don’t need to haul any books in or out with you!
All LDSPMA presenters, workshop instructors, leaders, and volunteers will have the option of submitting their books to be sold by UVU in the Conference Bookstore. For everyone else, this opportunity is only available if you are purchasing a Mass Book and Media Signing table or a Vendor/Exhibit table.
Mass Book and Media Signing Half Table – $30 – Over thirty available
At the conclusion of the conference on Saturday, attendees will have an hour to mingle with over 30 authors and media creators in our Mass Book and Media Signing event in the UVU Commons.
Note: We are adapting the format from last year. Instead of the Mass Book and Media Signing being held both Friday and Saturday in the Center Stage room, it will be held only on Saturday in the Commons (the same area where registration and check-in occurs).
Each table will come with a tablecloth and two chairs. You will have half of the table (a 3×3 foot area). You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of the table. Because you will be sharing the table with someone else, please do not set up elaborate or bulky displays.
If you want books or merchandise available for sale to conference attendees, you can have them carried in the Conference Bookstore, managed by UVU (see below). Due to UVU guidelines, you cannot sell books or merchandise yourself this year.
You will have four hours before the book signing to set up your table displays. Storage space will be provided to store materials during the morning.
If book signers do not plan to attend any other sessions, meals, or activities at the conference, they do not need to register for the conference.
Time: Saturday, October 19, at 4:00–5:00 p.m. The book signing event will likely extend longer than this—you are welcome to stick around as late as 6 pm. Cleanup must be concluded by 6:30 pm.
PREMIERE Upstairs Exhibit Table – $500 – One claimed, one still available!
Two exhibit tables will be set up outside the Ragan Theater for the duration of the main conference (Friday–Saturday, October 18–19).
This is a highly-trafficked, highly-visible area. Attendees will be entering and existing the Ragan Theater for our four keynote sessions, plus walking past the exhibit tables several times per day on their way to and from our 8 breakout session rooms.
Tables are 3 feet by 6 feet and will come with a tablecloth and 1–2 chairs. You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of or to the sides of the table.
If you want books or merchandise available for sale to conference attendees, you can have them carried in the Conference Bookstore, managed by UVU (see below). Due to UVU guidelines, you cannot sell books or merchandise yourself this year.
Purchasing this table includes lunch each day for 1 member of your team.
These two tables are ideal for companies seeking exposure, brand recognition, or interaction, or seeking to advertise their services. Because of the distance from UVU’s cash register (and UVU’s policy that no vendors can handle their own sales), this is not a good table for selling physical books or products.
Setup begins 7:00 a.m. on Friday, October 18. Displays can be left overnight Friday into Saturday. Take-down must be complete by 6:30 p.m. on Saturday, October 19.
Downstairs Exhibit Tables – $250 – Over a dozen available
Thirteen exhibit tables will be set up in “The Commons” area for the duration of the main conference (Friday–Saturday, October 18–19).
This is a highly-trafficked open area that attendees pass through to reach the check-in desk when they arrive at the conference, when they enter and leave the ballroom during lunches, and when Awards Gala attendees enter and leave the Gala. We will also have a snack break on Friday from 2:50 to 3:20 pm and a designated vendor mingling time Friday from 4:30 to 5:00 pm to draw people in to the vendor area.
Tables are 3 feet by 6 feet and will come with a tablecloth and chair. You cannot hang anything to the wall behind your table or bring something that would jut out into the walking space in front of or next to the table.
If you want books or merchandise available for sale to conference attendees, you can have them carried in the Conference Bookstore, managed by UVU (see below). Due to UVU guidelines, you cannot sell books or merchandise yourself this year.
Purchasing this table includes lunch each day for 1 member of your team.
Setup begins 7:00 a.m. on Friday, October 20. Displays can be left overnight Friday into Saturday. Take-down must be complete by 6:30 p.m. on Saturday, October 21.
Advertising Opportunities
Expand each box for details.
Product, Swag, or Flyer in Physical Swag Bag – $30
All of our in-person attendees (450–500) will receive a high-quality canvas tote bag with the conference program inside. For $30, you can supply any item to be included in those bags.
We recommend providing something that will be of value to attendees. Here are some ideas:
- Branded notepads, pens, sticky notes, or lip balm
- Flyers with coupons or special offers
- Branded snacks
- Giveaway books, booklets, or magazines
All swag-bag items must be mailed or delivered to our vendor coordinator by September 8. We will send you a mailing address after you complete your order.
Ad in Conference Program – $50 (quarter-page), $100 (half-page), 200 (full page)
Ads will be printed in full-cover in our conference program, which contains the conference schedule, session descriptions, and speaker bios. Each attendee will receive a program when they check in.
Dimensions:
- Quarter-page (PORTRAIT!): 4.75 inches (28p5) height and 3.5 inches (21p0) width. No bleed.
- Half-page (LANDSCAPE!): 4.75 inches (28p5) height and 7.25 inches (43p5) width. No bleed.
- Full-page: 10.5 inches (63p0) height and 8.25 inches (49p6) width. Plus, add a bleed allowance of 0.125 inches (0p9) on all sides.
All ads must be sent to us as a PDF (preferred), PNG, JPG, or SVG with 300 dpi or greater. Ads must be sent to vendor@ldspma.org by August 15.
To see examples of prior years’ ads, see our 2021 conference program and our 2022 conference program.
Sponsorship Opportunities
Gold and Platinum Sponsorships
Your tier of sponsorship is based on your checkout total:
Gold $350–749
Platinum $750+
Benefits (in addition to the a la carte advertising options you purchase):
- Logo or name featured on website and in email footers, linked to your website
- Shoutout on our social media pages (2k total followers)
- Logo featured in our printed program
University Sponsorships
$1,000
This sponsorship is intended for departments and colleges at universities. Benefits:
- Special $50 registration offer for students from you department or college (a student ticket is normally $60–100)
- Logo featured on website and in email footers
- Shoutout on our social media pages (2k total followers)
Questions? Email us at vendor@ldspma.org and we will respond within three business days.